Frequently Asked Questions

Got questions about your Christmas Party?

Icon of two movie tickets overlapping each other

We’ve gathered the most common queries to help you plan your Christmas party with ease. If there’s anything else you’d like to know, our team is just a message or call away.

  • A: Absolutely! We offer exclusive hire options for corporate parties, team celebrations and private festive gatherings. Contact our team to discuss bespoke packages and availability.

  • A: Yes, simply choose our ‘Drink & Dance’ tickets for an 8:30pm arrival

  • A: Speak with our team before booking and they can advise which tables have more flexibiliity with extra seats.

  • A: If the tables you’ve chosen have the space, then of course. It’s worth speaking to our team prior to booking if you think you may want to do this later down the line. It is subject to availability and space, but we’ll always do our best to accommodate additional guests — just let us know as soon as possible.

  • A: Yes — we have a limited number of private rooms for groups looking for a more exclusive dining experience. These are perfect for VIP hosting, speeches or team celebrations. Contact our team to check availability and discuss options.

  • A: Your ticket includes entry to Nordic Nights, a welcome drink, a three-course dinner, free manned cloakroom, on-site parking, 360 photobooth, live entertainment throughout the evening and access to our immersive, themed venue.

  • A: You can book via our booking form, or by emailing us directly. A 25% deposit secures your table, with the balance due by 20th September 2025.

  • All bookings are non-refundable, we suggest speaking to the team if you’re unsure of your guest numbers when booking. If a guest drops out, the full ticket price still applies.

BOOKING & TICKETS

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SEATING & SHARED TABLES

  • A: If you book a full table, it’s yours exclusively. Smaller bookings (under 8) will be placed on shared tables.

  • A: Most groups choose to book full tables — if you do, the table is yours exclusively and no other bookings will be added. However, if a guest drops out, you’ll still be responsible for the full table cost but you won’t be mixed with another company.

    If you are booking for a smaller group (fewer than 8 guests), we’ll place you on a shared table with other guests. We always ensure a lively, welcoming mix so everyone can enjoy the experience.

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DRESS CODE & COMFORT

  • A: Dress to impress!

    Hygge-chic meets sparkles and elegance – think soft knits, tailored pieces or a touch of festive sophistication and glam.

    No trainers permitted.

    The venue is fully heated, with hard flooring throughout, so heels are perfectly fine!

  • A: Yes, the event is held in a heated marquee with solid flooring and carpet which is laid over flat hardstanding.

  • A: The stretch tents are fully heated throughout and enclosed, so you'll be warm throughout the evening. We do recommend bringing a coat for arrival and departure. There is a free cloakroom for jackets and belongings throughout the evening.

  • A: Yes — there is a free, manned cloakroom for any coats or personal belongings.

  • Anything goes!! Fancy dress is welcome :)

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FOOD & MENUS

  • A: Yes — all guests enjoy a seated three-course dinner at their allocated tables.

  • A: Here is a link to our main menu. All dietaries will be catered for, the menu is available on request.

  • A: Dinner service begins at 7.00pm. Arrival is from 5pm, giving plenty of time to enjoy a welcome drink and explore the venue before the meal begins.

  • A: Absolutely. We offer a dedicated dietary menu covering most common requirements including vegetarian, vegan, gluten-free and dairy-free options. If your specific needs aren’t listed, please get in touch. We’re very flexible, and our caterers are happy to tailor options wherever possible.

Icon of a cocktail glass with a lemon or lime wedge on the rim

DRINK

  • A: Our bar serves wines, beers, spirits, soft drinks and festive cocktails. A drinks menu will be shared ahead of the event.

  • A: Yes — pre-orders are available and recommended. Pre-order drink packages will be released in September and orders must be submitted and paid by 1st November 2025.

  • A: Yes! We offer discounted packages on pre-ordered drinks and a special Cocktail Hour early in the evening.

  • A: It is easier and quicker to set up a bar tab ahead of the event. However they can be set up on the night. Bar tabs are to be pre-paid and then any money not spent can be refunded after the event.

    Bar tabs can be set up from the Autumn.

  • A: No, we kindly ask that guests do not bring their own alcohol or drinks to the event. Our themed bars are fully stocked with a great selection of festive cocktails, wines, beers and soft drinks. Any guests found with unauthorised alcohol may be removed without refund.

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VENUE DETAILS & TRANSPORT

  • A: Nordic Nights is held at:

    West Park Leeds RUFC
    The Sycamores, Bramhope, Leeds
    Postcode: LS16 9JR

    Free on-site parking is available, and we’re just a short drive from Leeds city centre and major transport routes.

  • A: Yes — on-site parking is free and suitable for cars and coaches.

  • A: Yes — but all cars must be collected by 10am the following day.

  • A:

    1. SJK Private Hire

    📍 Based in Yeadon, reliable service in Bramhope, Otley, and Leeds.
    📞 0113 250 5222
    🌐 sjkprivatehire.co.uk

    2. Amber Cars

    📍 One of Leeds’ largest and most trusted firms.
    📞 0113 202 2112
    📱 App available on iOS and Android
    🌐 amber-cars.co.uk

    3. Otley Private Hire

    📍 Great for bookings to and from nearby villages including Bramhope.
    📞 01943 465465
    🌐 otleyprivatehire.co.uk

    4. Arrow Cars (Leeds Bradford Airport)

    📍 Ideal for airport transfers or executive service.
    📞 0113 258 5888
    🌐 arrowcars.co.uk

    5. Skyway Rides / Yorkshire Elite Chauffeurs

    📍 Luxury private hire and corporate travel, covering all of West Yorkshire.
    📞 0113 880 0585
    🌐 skywayrides.co.uk

    6. Uber

    📱 Available in Bramhope via the Uber app
    No central phone number – bookings via app only
    🌐 uber.com

  • Yes.

    🚌 West Park RUFC is served by several bus routes. The nearest stop is Kings Road, only a 4-minute walk from the venue. Bus lines stopping here include the 25, 26, PH2, PH3, PH4, PH5, and X84

    From Leeds City Center:
    Routes such as the 25 and 26 run between Leeds and Bramhope, conveniently stopping near West Park RUFC

    From Bramhope / Otley:

    Bus 25, 26, PH2–PH5, X84, 874 all serve Kings Road, Bramhope

    The X84 runs between Leeds and Ilkley via Otley and Bramhope, approx. every 40 minutes on weekdays and Saturdays, hourly evenings.

    From Ilkley:

    A direct bus operates from Ilkley Railway Road/Rail Station to Bramhope Ch Hill about every 30 minutes (journey time ~40 mins)

    The X84 also runs from Ilkley via Otley and stops near Bramhope, continuing on to Leeds

    ✈️ From Leeds Bradford Airport (LBA)

    The Flyer A3 service runs direct from LBA to Bramhope (Pool/Pool Bank Farm stop) every 20 minutes (~5 mins journey)

    🚆 Train + Bus Combinations

    The nearest train station is Horsforth (~52-minute walk). We recommend combining rail and bus (e.g., take train to Horsforth, then bus 26 or X84 to Bramhope or a short taxi ride).




    Can I travel by train?
    The nearest train station is Horsforth, We recommend combining train travel with a short taxi ride for the final part of the journey.

    Are there bus services from Leeds city centre?
    Yes — routes such as the 25 and 26 run between Leeds and Bramhope, conveniently stopping near West Park RUFC The X84 also travels between Leeds City Bus Station and Bramhope.

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  • A: Yes. Accessible toilets are available with advance notice. As its a pop up event in a marquee male and female toilets are provided as standard and disabled facilities will be booked in upon request.

  • A: Accessible toilets are available with advance notice. As its a pop up event in a marquee male and female toilets are provided as standard and disabled facilities will be booked in upon request.

  • A: Yes — a free, staffed coat check is available throughout the night, but items are left at your own risk.

ACCESSIBILITY & FACILITIES

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WEATHER & CANCELLATIONS

  • A: All bookings include a 25% non-refundable deposit. If you need to cancel your tickets, the refund available depends on when you cancel:

    • Before 1st August 2025 – No final balance is due, but the deposit is non-refundable.

    • Between 1st August and 1st September 2025 – 50% of the remaining balance is payable.

    • Between 1st September and 20th September 2025 – 75% of the remaining balance is payable.

    • After 20th September 2025 – The full balance is payable and non-refundable.

    We recommend confirming guest numbers early. All cancellations must be submitted in writing. Unfortunately, bookings are non-transferable and cannot be applied to other services.

  • Unfortunately, no refunds are issued for reduced guest numbers once your booking is confirmed. The person who makes the booking is responsible for the full table cost, even if fewer guests attend. We recommend confirming your numbers before booking, but if you're unsure, get in touch and we can advise which tables offer the most flexibility.

  • A: We’re unable to offer refunds for non-attendance due to weather or travel disruptions. Please plan ahead and allow extra travel time.

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PRIVATE HIRE & EXTRAS

  • Yes! We offer a small number of private dining areas on shared party nights — including the Enchanted Glade and Hygge Hideout — which are perfect for birthdays, team celebrations, or VIP hosting.

    These spaces are yours exclusively for dinner and can remain private throughout the night, while still giving you full access to the venue’s communal areas and entertainment. You’re also welcome to arrange a bar tab or pre-paid drinks package for your guests.

    Check out the floorplan and get in touch with our team to discuss availability and options.

  • A: Yes — for exclusive events, you’re welcome to personalise the space with branded décor or suppliers. All additions must be agreed in advance.

  • Yes! We offer a small number of private dining areas on shared party nights — including the Enchanted Glade and Hygge Hideout — which are perfect for birthdays, team celebrations, or VIP hosting.

    These spaces are yours exclusively for dinner and can remain private throughout the night, while still giving you full access to the venue’s communal areas and entertainment. You’re also welcome to arrange a bar tab or pre-paid drinks package for your guests.

    Check out the floorplan and get in touch with our team to discuss availability and options.

An analog clock showing the time as 4:00.

EVENT TIMINGS & FORMAT

  • A: Arrival is from 5pm, when you can enjoy our discounted cocktail hour. Dinner is served at 7pm, followed by live entertainment and dancing until late. Last orders at the bar are 11.30pm. Carriages at 12am.

  • A: Each night includes a live DJ, roaming saxophonist, and percussionist — bringing an incredible party atmosphere to the evening. There’s also a themed photobooth for you to capture the fun with your team.

  • A: A fun, upbeat mix of party classics, festive favourites and dance floor anthems.

  • A: Enjoy live entertainment, mingle in our themed areas, grab a cocktail, or hit the dance floor!

  • A: Absolutely. If you're booking a private room, you'll have space and time for speeches or small presentations. For larger groups in the main marquee, we can arrange a suitable time slot with the event team — just let us know your plans in advance.